Vendor Rates and Information
Please read to bottom of page
Craft Vendors, Old West Sutlers or Antique Vendors:
Thank
you for your interest in the HARVEST FAIR.
The HARVEST FAIR is an old west event.
We are looking for vendors that sell old west type
items, country crafts, antiques, and other items that would fit with an old west
theme. If
you fit into this category, read the following information very carefully.
Vendors are expected to decorate their booths old west style or country
style, very authentically. They are
also asked to dress “Old West” or “Country”.
The
basic rule of thumb is to
“Hide anything that looks modern.”
If
you are a food vendor,
read the following information and then read the special information for food
vendors at the end of this. Generally,
we only allow a limited number of food vendors.
Food vendor spaces fill up fast.
If you have amusement type rides/ attractions,
we have a limited space for such attractions.
Read the following pages and contact us as indicated below.
If, after
reading the information below, you are interested in becoming a vendor, send us
either via email or Pony Express (
Your
name, mailing address, city, state, zip code, daytime phone number and night
time phone number. What type of items you sell? How you found out about the HARVEST FAIR?
You
may email this to joswiak_ke@sbcity.org
Or Pony Express it to:
HARVEST FAIR
Ph. (909) 384-5426 FAX (909) 386-5158
THANK
YOU,
Ken
Joswiak, Harvest Fair Ramrod AKA C.I.D. Director
OLD WEST SUTLERS, CRAFT VENDORS & ANTIQUE VENDORS
The 28th Annual Harvest Fair is
scheduled for Two Weekends, Nov. 1,2 & 8, 9, 2008 in San Bernardino,
California.
It is located here at the C.I.D.,
8088 Palm Lane, San Bernardino, off 4th St.
one
block east of Waterman. The Harvest
Fair is a benefit for the C.I.D. (Center for Individual Development).
It is sponsored by San Bernardino City Parks, Recreation & Community
Services Dept. The Harvest Fair will include:
Live Country Music, Western Music, Old Time Music, Old West living
history, crafts, antique cars (on Saturday Nov. 3), a Chili Cook Off (on Sunday
Nov. 4) a Mariachi Band, Folklorico dancers, square dancers, cloggers, &
more!
CRAFT VENDORS AND OLD WEST SUTLERS MAY
REGISTER FOR ONE WEEKEND OR BOTH WEEKENDS.
Spaces
are approximately 15' x 15'. Vendors needing more space will be charged for
extra space(s).
VENDOR
RATES ARE AS FOLLOWS:
-Special Rates until June 1, 2008: $70 total per space if registering for both weekends and $55 if registering for one weekend.
Payment must be made in full to receive a discount!
-After June 1, 2008, the rate is $80 total per space if registering for both weekends and $65 if registering for one weekend and if registered by Friday Oct. 24.
-After Friday Oct. 24, 2008 the rate is $90 total per space for both weekends or $70 for one weekend.
-Electricity is $40 extra for one weekend - $80 total for both weekends.
Electricity is available only if absolutely necessary.
A limited number of barn wood sheds & Old
West buildings are available for rent at either $35 or $45 total (depending on
size) for both weekends ($25 or $35 for one weekend). Call
me for information on renting these booths.
Food Vendors read below and contact us for a
Food Vendor Registration Form.
We are planning to have a Great HARVEST FAIR! We
look forward to seeing you at the HARVEST
FAIR!
Sincerely,
Ken
Joswiak, Harvest Fair Ramrod AKA C.I.D. Manager
City of San Bernardino Parks, Recreation &
Community Services Dept.
Revised May 2008
HARVEST FAIR
CRAFT/ANTIQUE
VENDOR &
OLD WEST SUTLER
FACT SHEET
We
are looking for vendors that sell old west type items, country crafts, antiques,
and other items that would fit with an old west theme.
-Crafts
should be handcrafted, old-fashioned type items. Antiques and old west items are
also acceptable. Please do
not bring modern items to sell such as plastic items, plastic buttons, t-shirts,
etc. Donations of crafts
items for the drawing & silent auction are encouraged.
We
ask everyone to decorate his or her booths according to the Harvest Fair Old
West, theme (corn stalks, pumpkins, scarecrows, barn wood, etc.).
Vendors are responsible for bringing their own table, shade and display
equipment. Everyone is asked to
dress in costume e.g. Old West, Country western, Native American or “ like a
farmer or rancher.” See enclosed information on booths and costumes.
-Spaces
are approximately 15 ft. x 15 ft.
-Vendors must be open Saturday
& Sunday 10 a.m. to 5 p.m. each
day.
-The
Harvest Fair is an outdoors event in a park.
-Approximately
2,000 people per day are expected at the Harvest Fair a total of 8,000 for both
weekends.
-Vendors
will be assigned spaces on a first come, first served basis.
-Vendors
need to have a fire extinguisher (rated A-B-C) in their booth.
-A
limited number of Old West style barn wood booths are available for rent.
Also, a limited number of shaded spaces are available at an additional
cost. Call for information
regarding this.
-
Vendors are not allowed to sell Food items unless they have special permission.
We
reserve the right to sell food concessions as a fund-raiser for the C.I.D.
-Vendors may set up on Friday, the
day before the Harvest Fair between 10:00 a.m.
and 5:00 p.m.
-Otherwise, set up time is 7:30
a.m. on each day of
the Harvest Fair. Vendors must be
completely set up with cars & trucks removed from the area by 9:30 a.m.
each day.
There is security but Vendors do leave their booth and other items at
their own risk. It is recommended
that Vendors set up only their booth the day before. Crafts items should be
locked up and taken off the premises overnight Friday and Saturday.
Vendors may camp on the grounds on Friday, Saturday & Sunday nights.
-Early closing will not be
allowed. Autos and trucks may not be moved into the Harvest Fair before closing
at 5:00 p.m. each day.
-Please
make your price signs on parchment paper that will look Old West.
Also, please do not put up any signs that are made of plastic or that
look modern.
-Vendors are responsible for any
tax obligation to the state. Contact
the State Board of Equalization at 3737 Main St. Riverside, CA 92501
ph. (909)
680-6400. A free temporary permit
can be obtained there. Representatives
may be checking for sales tax permits at the Harvest Fair.
A California Seller’s Permit number is required and a copy of your
California Seller’s Permit.
-Cancellations
cannot be accepted for any reason. All
deposits and remittances paid are nonrefundable.
HARVEST FAIR
GUIDELINES FOR COSTUMES
Welcome
to the Harvest Fair. The
year is 1881. The President
is James Garfield. Red Cloud
is the Chief of the Oglala Sioux. There
are 38 states in the
You as a Harvest Fair participant, will help people get that spirit. The more successful we are in accomplishing this, the greater will be our success at the Harvest Fair. There will be some areas which do not adhere to this “old time look” e.g. the carnival ride area. However, we strive to make the vast majority of the Harvest Fair have an 1880 “feel” to it. We ask all participants to dress themselves in the 1881 style e.g. “country western”, as a Native American, or “like a rancher”. We ask you to look like you came from the 1880’s.
Guidelines for Costumes
-All participants, volunteers, vendors etc. are asked to be dressed in clothing that would fit in the 1880’s e.g. country western, like a farmer, etc. Wear blue jeans, bib overalls, blue denim work shirts, flannel shirts. Denim and blue jeans should be blue. black, or brown. Ladies may wear calico skirts, dresses, tops, etc. Feel free to “accessorize" your outfit with red or blue bandannas, cowboy (and cowgirl) hats, etc. Shirts & skirts should be old-fashioned looking.
-Please, do not wear modern looking denim or clothes e.g. acid wash, stonewashed, or red, teal colored denim. Clothing should be cotton or other natural fabrics. Please, no polyester. -This 1881 style includes shoes. Please do not wear tennis shoes. sandals, thongs, etc. Instead wear leather cowboy boots, leather old-fashioned looking boots or shoes, moccasins, etc.
-We ask that you do not wear modern looking watches (keep it in your pocket-out of sight), or modern looking sunglasses (Remember, it is 1881, these things have not been invented yet.) A cowboy hat or old fashioned straw hat can do very well to keep the sun out of your eyes. ( or old fashioned sunglasses) If you wear glasses, try to obtain a pair of old-fashioned looking glasses e.g. round or octagonal, wire-rimmed glasses. Thank you very much for your cooperation with these guidelines. Together we can make the Harvest Fair a great event!
HARVEST FAIR
GUIDELINES
FOR BOOTHS
-
All Vendors are asked to decorate their booths as realistically and
authentically as possible according to the Harvest Fair, “Old West”, theme,
(wood barrels, corn stalks, pumpkins, barn wood, wagon wheels, butter churns,
canvas tents, tipis, etc.). The
basic rule is to hide anything that looks modern.
The
following guidelines are strongly recommended and encouraged.
Please Do:
-Use
cotton canvas, “found” wood, weathered wood, rough-sawn lumber, barn wood
and natural fabrics. Plywood can be
used only if it is painted a rustic color e.g. brown or disguised so that it
does not look like plywood. If you
do need to purchase new lumber, plan to stain, paint, distress or otherwise age
it, so that it appears weathered. Rough
sawn lumber, barn wood or old fence wood is highly recommended.
-For
sitting, please bring wooden chairs, wooden rocking chairs, wooden benches, and
bales of hay or similar items.
-Please
be sure to design your booth so that it will look authentic from all angles.
Many booths can be seen from all sides.
-Signs
need to be made out of natural materials that would have been used in the 1880's
e.g. parchment paper, old wood, canvas, etc. Please do not use plastic or other modern materials for your
signs.
Please Do Not:
-We ask that you do not use building materials or display materials that are inappropriate for the 19th Century e.g. cardboard, pegboard, poster board, nylons, plastics, card tables, bamboo screening, plastic tarps that are visible from the exterior. Remember, this is 1881. These things have not been invented yet.
Suggestion:
You can disguise these things by covering them completely with
old-fashioned cotton canvas, burlap, blankets, canvas, quilts, etc.
Cloth materials should be fireproofed.
Suggestion: You can disguise these things by covering them completely with cotton canvas, burlap, old-fashioned blankets, quilts, etc. Cloth materials should be fireproofed.
Booths need
to have a fire extinguisher rated A-B-C.
-Please
do not bring lawn chairs, metal, plastic or other “modern” chairs that would
be visible to the crowd. Modern
looking items or materials should not be visible.
e.g. ice chests, card tables, aluminum canopy poles, etc. -Suggestion:
You can disguise these things by covering them completely with old
fashioned blankets, a serape, cotton canvas, quilts, or burlap.
Thank
you very much for your cooperation with these guidelines.
Together we can make the Harvest Fair a great event.
If,
after reading the information
listed above, you are interested in becoming a vendor, send us either via email
or Pony Express (U.S.
Mail)
the following information:
You
may email this to JOSWIAK_KE@ci.san-bernardino.ca.us
Or
Pony Express it to:
HARVEST
FAIR
8088 Palm Lane,
San Bernardino, CA
92410
Ph.
(909) 384-5426
FAX (909) 386-5158
FOOD
VENDOR INFORMATION FOLLOWS
HARVEST
FAIR FOOD VENDORS
SPECIAL RATES UNTIL JUNE 1, 2008
$200 total for both weekends.
Payment must be in full to receive a discount. Spaces are
approximately 15’ x 15’
Food vendors may reserve a space with a $75 non-refundable deposit.
The balance must be paid in full by October 1, 2008
in order to receive a discount.
After June 1, 2008,
the rate is $225 total for both weekends.
Payments
must be in full in order to receive a discount.
After October 24, 2008,
the rate is $245 total for both weekends.
Electricity is
$80 extra for both Weekends
Electricity is available only if absolutely necessary.
Vendors
are asked to decorate their Food Booths ”Old West”,”1880’s Period”,
“Old Mexico” or” Country” & to dress in similar costume.
Please
do not have modern items visible e.g. plastic items, ice chests, plastic
bottles, soda cans and bottles, modern signs, plastic or aluminum containers,
etc.
Please
do not use modern canopies, aluminum chairs, lawn chairs, etc.
For
further information, please refer to the “Harvest Fair Guidelines for Booths
& Costumes.”
HARVEST
FAIR
FOOD
VENDOR FACT
SHEET
-Electricity
is $80.00 and will be provided only if absolutely needed.
-Food
Vendors must be open Saturday & Sunday 10 a.m. to 5 p.m. each day.
-Approximately
2,000 people are expected each day at the Harvest Fair, for a total of 8000 for
both weekends.
-Vendors
are not allowed to sell beer, wine or other alcoholic beverages items.
We
reserve the right to sell these beverages as a fund-raiser for the C.I.D.
Food
Vendors are required to collect tickets in addition to money.
Count your tickets, complete a Final Report Sheet and Turn this into the
Front Desk at the end of each day. At
the end of the Harvest Fair we will write you a check for the amount of your
tickets.
-Please
make your prices in increments of 50¢ e.g. $2.50, $3.00, $4.50 etc.
The tickets are 50¢ &
$1.00 tickets. -The reason for this is that the Harvest Fair runs some food
booths, saloons etc. that collect only tickets.
Food vendors are responsible for
obtaining a proper San Bernardino County
health permit.
They are available from the San Bernardino County Health Dept. at 385 N.
Arrowhead, San Bernardino CA
92415
ph. (909) 387-4608.
They ask that you call first before going to the office. The food permit fees are reduced if paid more than 48
hours prior to the event. If paid
less than 48 hours prior, the fee is higher.
Everyone
is required to dress in costume e.g. “Dress Old West or country western.”
See the information on booths & costumes.
Please
try to make any equipment; supplies & decorations that are visible outside
of your booth look old fashioned. e.g. Please do not keep ice chests outside the
booth or if you do, cover them with cotton canvas, burlap or other old fashioned
looking natural material. Please
use real cloth tablecloths not plastic, etc.
Vendors need to have a fire extinguisher (rated A-B-C) in their booth.
Vendors may set up on Friday, the
day before the Harvest Fair, between 10:00 a.m. & 5:00 p.m.
Set
up time is 7:30 a.m. on Saturday & Sunday of the Harvest Fair.
Booths must be completely set up by 9:30 a.m. on Saturday & Sunday.
Early closing will not be allowed. Autos
and trucks may not be moved into the Harvest Fair before closing at 5:00 p.m.
The
booth is a shell. The vendor must provide all equipment for inside the booth,
including sinks required by the San Bernardino County Health Dept.
If the Harvest Fair provides a booth, the vendor may be asked to help set
it up & take it down.
Please
make your price signs on parchment
paper that will look “Old West”.
Also, please do not put up any signs that are made of plastic or that
look modern. See the information
titled “Vendor Booths”. We may be able to assist you with this if needed.
If we do, please give us your price list at least 2 weeks prior to the
Harvest Fair.
Vendors
are responsible for any tax obligation to the state. Contact the State Board of Equalization at 3737 Main St.
Riverside, CA 92501 ph. (909)
680-6400. A free temporary permit
can be obtained there. Representatives
may be checking for sales tax permits at the Harvest Fair.
A California Seller’s Permit number is required and a copy of your
California Seller’s Permit.
Cancellations
cannot be accepted for any reason. All
deposits and remittances paid are non refundable.
If,
after reading the information listed above, you are interested in becoming a
vendor, send us either via email or Pony Express (U.S.
Mail)
the following information:
Your
name, mailing address, city, state, zip code, daytime phone number and night
time phone number. What type of items you sell? How
you found out about the HARVEST FAIR?
You
may email this to joswiak_ke@sbcity.org
Or
Pony Express it to:
HARVEST
FAIR
8088 Palm Lane,
San Bernardino, CA
92410
Ph. (909) 384-5426 FAX (909) 386-5158
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